An expense approval process should enable routine work while keeping the owner informed about larger commitments. Define thresholds and urgent exceptions in writing.
A practical approach
- Separate routine, planned and emergency costs.
- Name who can approve each category.
- Keep evidence and notifications in the reporting process.
An example to consider
A major leak may need immediate action while a decorative upgrade can wait. The process should explain both situations before the operator faces one.
What to track
Track unapproved commitments and delays caused by unclear authority.
Part of the Marbella Hospitality practical-note collection. About this collection.